As the Office Manager at CVP, you will play a pivotal role in ensuring the smooth functioning of our preschool operations.
This is a year round part-time position of approx. 24 hours per week aligned with the Haines Borough School District schedule, including additional responsibilities during Summer Camp Sessions in June and July.
Starting wage of $18-22/hr. DOE
Key Responsibilities
Bookkeeping:
Maintain organized and up-to-date financial records, including accounts payable and receivable, payroll, grant and tuition assistance forms.
Prepare monthly financial statements for board meetings.
Collect tuition, maintain tuition records, and manage records related to gaming permits, workman’s compensation, and insurance.
Collaborate with the finance committee to prepare the annual budget, complete and file quarterly reports, and handle annual taxes.
Operations:
Oversee preschool operations and file necessary forms regarding immunizations with the Health Department.
Attend monthly board meetings as requested.
Collect mail and monitor the preschool telephone and answering machine.
Work with the Facility Administrator (usually the Lead Teacher) to address State Licensing concerns.
Liaison:
Act as a liaison between Chilkat Valley Preschool and various entities, including Haines Headstart, Haines Borough School District, Haines Borough staff, Borough Assembly, Senior Center, and granting agents.
Fundraising Coordinator:
Help coordinate fundraising events throughout the school year and summer in collaboration with the board of directors and fundraising committee.
Oversee or manage volunteer schedules, order food/supplies, and coordinate event logistics.
Propose fundraising ideas or special projects to the fundraising committee and board for approval.
Special Duties:
Maintain an up-to-date schedule/calendar of upcoming events and vacation days visible to working staff and parents.
Assist the Lead Teacher in coordinating substitutes for staff members in their absence and act as a backup in the classroom when needed.
Requirements:
Current CPR and First Aid Certificates (CVP will cover costs after the first year).
Current negative TB test (CVP will cover costs after the first year).
At least 18 years old.
Passion for children and early education is a must! If you are a detail-oriented, proactive individual with a commitment to supporting early childhood education, we encourage you to apply! Please email your resume to cvpreschool@aptalaska.net.
Chilkat Valley Preschool is an equal opportunity employer. Applications will be accepted until position is filled.